Upcoming EventsTuesday, June 6
Tuesday, June 20
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PTO Volunteer Sign Up Form |
OverviewThe Miner Parent Teacher Organization (PTO) is comprised of parents, guardians, teachers, and community members working to create opportunities for Miner students and families. It supports parent initiatives and administrative goals through advocacy and fundraising. Every parent or guardian of a Miner student, and every teacher and staff member are automatically a PTO member. The PTO does not charge dues. The Miner PTO is a 501c(3) charitable organization.
Contact the Miner PTO at minerpto@gmail.com. PurposeThe purpose of the Miner PTO is to enhance and support the educational experience at Miner, to develop a closer connection between school and home by encouraging family and teacher involvement, and to improve the environment at Miner through volunteer and financial support.
Click here to download a copy of our Bylaws. Please join the PTO and let us hear your thoughts and ideas. See also our informational flyer at the right. |
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Guiding Principles
CommunityBuilding and strengthening
our ties between: Families Neighbors Businesses & Partners DCPS & City Government |
CommunicationKeeping everyone informed in
a way that is: Open Honest Transparent |
CollaborationWorking together to share and implement ideas from:
Parents Teachers & Staff School Administration External Partners |
General Meetings
PTO General Meetings are typically the first Tuesday of each month during the school year, at 6:00 PM, and are always open to everyone. Meeting dates for School Year 2022-2023 are posted below. Agenda, meeting presentation files, and minutes will be posted prior to, and after, the meetings.
See the bottom of the page for meeting information for past school years.
Congratulations to our newly elected SY23-24 Executive Board:
- President: Brandon Scott (parent)
- Vice President: Abby McGill (parent)
- Treasurer: Nick Heitger (parent)
- Secretary: Julie Muir (parent)
- Teacher Representatives:
- Ms. Kyra Hayes (ELA Instructional Coach)
- Ms. Trilby Hillenbrand (STEM Educator)
- Mr. Jason Yoho (Kindergarten Educator)
- Principal: Mr. Lawrence Dance
SY22-23 PTO Leadership Team
The Leadership Team is comprised of the Executive Board and Committee Chairs.
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Executive Board
Committee Chairs/Co-Chairs
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Meeting Documents
* Denotes meeting not scheduled for the first Tuesday of the month. ** January 2023 meeting was a fundraising brainstorming session, so there was no presentation. |
Roles & Responsibilities
Officers
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President and Vice President
Serve as the official representative of the PTO. Coordinate, facilitate, and preside at monthly PTO meetings. Hold regular Leadership Team meetings. Oversee PTO. Act as liaison between PTO and admin. Serve as the central coordinators to help connect parents, teachers, and staff. Oversee PTO and LSAT elections. Manage PTO administrative and general operations. Serve as PTO representative on LSAT (President). Sign contracts (President). Establish and maintain relationships with external organizations and partners with the Community Engagement Committee (President). Oversee the Committee system as a whole, with emphasis on Committees not aligned with other Officers (VP). Secretary Work with President and Vice President to prepare agendas for PTO meetings. Record and distribute minutes of all Executive Board and General PTO meetings. Maintain the PTO’s record-keeping system (both paper and cloud). Manage internal PTO communications with the Communications Committee. Maintain PTO website and calendar. |
Treasurer
Serve as custodian of the PTO’s finances. Manage bank, credit, and insurance accounts. Maintain financial records (hold one copy of all financial records). Lead budget development. Report financial activity at PTO meetings, including a written statement. Prepare year-end financial report. Facilitate an annual audit. Collect revenue. Pay authorized expenses. Maintain 501(c)(3) status and ensure compliance. Provide receipts to donors. Oversee financial aspects of fundraisers and grants with the Fundraising & Grants Committee, including maintaining donor and pledge lists. The Treasurer is elected to a two year term. Teacher Representative Act as a liaison between teaching staff and PTO. Provide report of school and teacher-led activities at PTO General Meeting. Solicit PTO volunteers for various teacher-led or classroom activities. Inform PTO of school/teacher- sponsored events. Coordinate needs of teachers/students where PTO can assist. Create an annual calendar/ list of classroom/grade-level projects and any PTO involvement requested. Educate teachers on relevant internal PTO processes. |
Committees
Appreciation & Recognition
Plan, coordinate, promote, and implement and activities to show appreciation to teachers, staff, administrators, students, and parents. Recruit volunteers and donations for appreciation events. Organize gestures of appreciation to donors, sponsors, grantors, partners, etc.
Communications
Manage internal communications channels, tools, and processes for informing PTO membership and immediate community. Collect and manage PTO member data and distribution lists. Support promotional needs of PTO Executive Board and committees, including flyers, posters, and banners. Manage the school’s Spirit Store. Serve as liaison between the PTO and the school’s social media team.
Community Engagement
Establish and maintain relationships with external organizations and partners. Maintain a list of school and PTO partners. Coordinate outreach/advocacy to city organizations/agencies. Maintain a list of current issues. Coordinate Miner’s participation in community-sponsored events. Serve as Miner Representative to the Ward 6 Public Schools Parent Organization and attend monthly meetings (Committee chair only).
Family Engagement & Events
Plan, coordinate, promote, and implement major and minor events and activities to facilitate and increase family engagement at the school.
Fundraising & Grants
Plan major and minor fundraising events. Identify grant opportunities and write application. Provide grant requirements, expertise, and advice. Provide reports to the Grantor. Maintain lists of current/potential grants and current/potential grantors. Work with Communications Committee to promote and facilitate online sales as part of the school’s Spirit Store.
Plan, coordinate, promote, and implement and activities to show appreciation to teachers, staff, administrators, students, and parents. Recruit volunteers and donations for appreciation events. Organize gestures of appreciation to donors, sponsors, grantors, partners, etc.
Communications
Manage internal communications channels, tools, and processes for informing PTO membership and immediate community. Collect and manage PTO member data and distribution lists. Support promotional needs of PTO Executive Board and committees, including flyers, posters, and banners. Manage the school’s Spirit Store. Serve as liaison between the PTO and the school’s social media team.
Community Engagement
Establish and maintain relationships with external organizations and partners. Maintain a list of school and PTO partners. Coordinate outreach/advocacy to city organizations/agencies. Maintain a list of current issues. Coordinate Miner’s participation in community-sponsored events. Serve as Miner Representative to the Ward 6 Public Schools Parent Organization and attend monthly meetings (Committee chair only).
Family Engagement & Events
Plan, coordinate, promote, and implement major and minor events and activities to facilitate and increase family engagement at the school.
Fundraising & Grants
Plan major and minor fundraising events. Identify grant opportunities and write application. Provide grant requirements, expertise, and advice. Provide reports to the Grantor. Maintain lists of current/potential grants and current/potential grantors. Work with Communications Committee to promote and facilitate online sales as part of the school’s Spirit Store.
*Many Committees have needs for volunteers in a number of capacities. To view a list of current needs, please visit the Volunteer page.
Past Data
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SY21-22:
Leadership Team: Executive Board
Committee Chairs/Co-Chairs
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Meeting Documents:
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SY20-21:
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Leadership Team:
Executive Board
Committee Chairs/Co-Chairs
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Meeting Documents:
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SY19-20:
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Leadership Team:
Executive Board
Committee Chairs/Co-Chairs
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Meeting Documents:
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SY18-19:
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Leadership Team:
Executive Board
Committee Chairs/Co-Chairs
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Meeting Documents:
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SY17-18:
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Leadership Team:
Executive Board
Committee Chairs/Co-Chairs
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Meeting Documents:
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SY16-17:
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Leadership Team:
Executive Board
Coordinators & Liaisons
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Meeting Documents:
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