Want to get involved in leadership at Miner? Or serve in a non-official volunteer role?
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Want to help improve student achievement? Advise the principal on important issues? Join Miner’s Local School Advisory Team! |
Want to help organize fun events for students?
Seek out partnerships and resources to benefit students, staff, and parents? Continue building and strengthening our community? Join Miner’s Parent Teacher Organization! |
The nomination period is now closed. The voting period is now closed as well. Thank you to all who took the time to vote this year!
Download the Election Information Packet, including nomination form, or click here to fill out the Nomination Form online.
Interested? Have questions? Contact the PTO at minerpto@gmail.com
Information/Q&A Session
On Wednesday, May 5 there will be an information and Q&A session for parents who would like more information about LSAT and PTO leadership opportunities. This session will be held via Zoom at 5:00. A link will be sent out via the PTO email distribution list and the school Remind app.
Nomination Process
- Nominations (including self-nominations) will be accepted Monday, April 26 through Monday, May 17.
- Nomination forms are available here to download and print. Then just scan or take a photo of the form and email back to minerpto@gmail.com. Nominations can also be submitted online here.
Important Dates
- Elections will be held via electronic ballot from May 24 through May 28
- Ballots will be counted and the newly-elected Officers will be notified May 28
- Results will be announced publicly at the PTO General Meeting on Tuesday, June 1 (results will also be shared via email and social media)
- PTO: Terms for new PTO Executive Board will begin on Tuesday, June 1 after the PTO General Meeting
- PTO: The first PTO Leadership Team meeting with both outgoing and incoming Executive Board and Committee Chairs will be June 22 at 5:00 PM
- LSAT: The final LSAT meeting of SY20-21 will be on Tuesday, June 15. New Parent Representatives are encouraged to attend. The term for the new LSAT begins July 1.
Elected Position Descriptions
LSAT
LSAT Parent Representatives must have a student attending Miner at the time they are nominated and elected.
Parent Representative (4 parents): Work with teachers and staff representatives on implementation of the Comprehensive School Plan (CSP). Review data in order to be informed about school needs and trends. Use assessment results to develop specific strategies for research-based school improvement. Ensure school alignment with strategic and specific goals and objectives of DCPS. Parent representatives on the LSAT do not need to be a member of the Parent Teacher Organization.
PTO Officers
PTO Officers are elected by the PTO membership by majority vote (one vote per household) and must have a student attending Miner at the time they are nominated and elected. All positions serve a 1-year term, with the exception of the Treasurer, which is a 2-yr term.
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President and Vice President (1 person each): Serve as the official representative of the PTO. Coordinate, facilitate, and preside at monthly PTO meetings. Hold regular Leadership Team meetings. Oversee PTO. Act as liaison between PTO and admin. Serve as the central coordinators to help connect parents, teachers, and staff. Oversee PTO and LSAT elections. Manage PTO administrative and general operations. Serve as PTO representative on LSAT (President). Sign contracts (President). Establish and maintain relationships with external organizations and partners with the Community Engagement Committee (President). Oversee the committee system as a whole, with emphasis on Committees not aligned with other Officers (VP).
Secretary (1 or 2 people): Work with President and Vice President to prepare agendas for PTO meetings. Record and distribute minutes of all Executive Board and General PTO meetings. Maintain the PTO’s record-keeping system (both paper and cloud). Manage internal PTO communications with the Communications Committee. |
Treasurer (1 person): Serve as custodian of the PTO’s finances. Manage bank, credit, and insurance accounts. Maintain financial records (hold one copy of all financial records). Lead budget development. Report financial activity at PTO meetings, including a written statement. Prepare year-end financial report. Facilitate an annual audit. Collect revenue. Pay authorized expenses. Maintain 501(c)(3) status and ensure compliance. Provide receipts to donors. Oversee financial aspects of fundraisers and grants with the Fundraising & Grants Committee, including maintaining donor and pledge lists. The Treasurer is elected to a two-year term.
Teacher Representatives (up to 3 people): Act as a liaison between teaching staff and PTO. Provide report of school and teacher-led activities at PTO General Meeting. Solicit PTO volunteers for various teacher-led or classroom activities. Inform PTO of school/teacher- sponsored events. Coordinate needs of teachers/students where PTO can assist. Create an annual calendar/ list of classroom/grade-level projects and any PTO involvement requested. Educate teachers on relevant internal PTO processes. |
Volunteer (unelected) Position Descriptions
PTO Committees
PTO Committee members, including the chairpersons, are filled simply by any PTO member wishing to volunteer for the role - no election required. Parents of current AND incoming students are welcome to join committees and serve as committee chairs. See below the descriptions for further information about how PTO Committees are organized and operate.
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Fundraising & Grants: Plan major and minor fundraising events. Identify grant opportunities and write application. Provide grant requirements, expertise, and advice. Provide reports to the Grantor. Maintain lists of current/potential grants and current/potential grantors. Work with Communications Committee to promote and facilitate online sales as part of the school’s Spirit Store.
Communications: Manage internal communications channels, tools, and processes for informing PTO membership and immediate community. Collect and manage PTO member data and distribution lists. Support promotional needs of PTO Executive Board and committees, including flyers, posters, and banners. Manage the school’s “Spirit Store.” Serve as liaison between the PTO and the school’s social media team. Community Engagement: Establish and maintain relationships with external organizations and partners. Maintain a list of school and PTO partners. Coordinate outreach/advocacy to city organizations/agencies. Maintain a list of current issues. Coordinate Miner’s participation in community-sponsored events. Serve as Miner Representative to Capitol Hill Public Schools Parent Organization and attend monthly meetings (Committee chair only). |
Family Engagement & Events: Plan, coordinate, promote, and implement major and minor events and activities to facilitate and increase family engagement at the school.
Appreciation & Recognition: Plan, coordinate, promote, and implement and activities to show appreciation to teachers, staff, administrators, students, and parents. Recruit volunteers and donations for appreciations events. Organize gestures of appreciation to donors, sponsors, grantors, partners, etc. Additional Committee Notes:
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