Want to get involved in leadership at Miner? Or serve in a non-official volunteer role?
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Want to help improve student achievement? Advise the principal on important issues? Join Miner’s Local School Advisory Team! |
Want to help organize fun events for students?
Seek out partnerships and resources to benefit students, staff, and parents? Continue building and strengthening our community? Join Miner’s Parent Teacher Organization! |
The nomination period will open from April 29 - May 20. Voting will occur May 29 through June 3.
Results will be announced at the PTO General Meeting on Tuesday, June 4.
Download the Election Information Packet, including nomination form, or click here to fill out the Nomination Form online.
Information/Q&A Sessions
On Wednesday, May 8 there will be three information and Q&A sessions for parents who would like more information about LSAT and PTO leadership opportunities. These sessions will be held in the Large Group Instruction Room (above the library) at 3:30, 4:30, and 5:30.
Nomination Process
- Nominations (including self-nominations) will be accepted Monday, April 29 through Monday, May 20.
- Nomination forms will be sent home in student backpacks or can be picked up at the Security Desk or in the Main Office. Click here to download and print the nomination form. Nominations can also be submitted online here.
- Return nomination forms to the Main Office or give them to your teacher.
Important Dates
- Elections will be held via paper ballot from May 29 through June 3
- Ballots will be counted and the newly-elected Officers will be notified June 3
- Results will be announced publicly at the PTO General Meeting on June 4
- LSAT: Newly-elected Parent Representatives are encouraged to observe the June LSAT meeting
- PTO: Terms for new PTO Executive Board will begin at the conclusion of the PTO General Meeting on June 4
- PTO: The first PTO Leadership Team meeting with both outgoing and incoming Executive Board and Committee Chairs will be June 11 at 4:45
- LSAT: The first LSAT meeting of SY19-20 with the new LSAT membership will be TBD in July
Elected Position Descriptions
LSAT
LSAT Parent Representatives must have a student attending Miner at the time they are nominated and elected.
Parent Representative (4 parents): Work with teachers and staff representatives on implementation of the Comprehensive School Plan (CSP). Review data in order to be informed about school needs and trends. Use assessment results to develop specific strategies for research-based school improvement. Ensure school alignment with strategic and specific goals and objectives of DCPS. Parent representatives on the LSAT do not need to be a member of the Parent Teacher Organization.
PTO Officers
PTO Officers are elected by the PTO membership by majority vote (one vote per household) and must have a student attending Miner at the time they are nominated and elected. All positions serve a 1-year term, with the exception of the Treasurer, which is a 2-yr term (pending approval of a bylaws amendment to be voted upon at the May 7 PTO meeting).
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President and Vice President (1 person each): Serve as the official representative of the PTO. Coordinate, facilitate, and preside at monthly PTO meetings. Hold regular Leadership Team meetings. Oversee PTO. Act as liaison between PTO and admin. Serve as the central coordinators to help connect parents, teachers, and staff. Oversee PTO and LSAT elections. Manage PTO administrative and general operations. Serve as PTO representative on LSAT (President). Sign contracts (President). Establish and maintain relationships with external organizations and partners with the Community Engagement Committee (President). Oversee the committee system as a whole, with emphasis on Committees not aligned with other Officers (VP).
Secretary (1 or 2 people): Work with President and Vice President to prepare agendas for PTO meetings. Record and distribute minutes of all Executive Board and General PTO meetings. Maintain the PTO’s record-keeping system (both paper and cloud). Manage internal PTO communications with the Communications Committee. |
Treasurer (1 person): Serve as custodian of the PTO’s finances. Manage bank, credit, and insurance accounts. Maintain financial records (hold one copy of all financial records). Lead budget development. Report financial activity at PTO meetings, including a written statement. Prepare year-end financial report. Facilitate an annual audit. Collect revenue. Pay authorized expenses. Maintain 501(c)(3) status and ensure compliance. Provide receipts to donors. Oversee financial aspects of fundraisers and grants with the Fundraising & Grants Committee, including maintaining donor and pledge lists. The Treasurer is elected to a two-year term.
Teacher Representatives: Act as a liaison between teaching staff and PTO. Provide report of school and teacher-led activities at PTO General Meeting. Solicit PTO volunteers for various teacher-led or classroom activities. Inform PTO of school/teacher- sponsored events. Coordinate needs of teachers/students where PTO can assist. Create an annual calendar/ list of classroom/grade-level projects and any PTO involvement requested. Educate teachers on relevant internal PTO processes. |
Volunteer (unelected) Position Descriptions
PTO Committees
PTO Committee members, including the chairpersons, are filled simply by any PTO member wishing to volunteer for the role - no election required. Parents of current AND incoming students are welcome to join committees and serve as committee chairs. See below the descriptions for further information about how PTO Committees are organized and operate.
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Fundraising & Grants: Plan major and minor fundraising events. Identify grant opportunities and write application. Provide grant requirements, expertise, and advice. Provide reports to the Grantor. Maintain lists of current/potential grants and current/potential grantors. Work with Communications Committee to promote and facilitate online sales as part of the school’s Spirit Store.
Communications: Manage internal communications channels, tools, and processes for informing PTO membership and immediate community. Collect and manage PTO member data and distribution lists. Support promotional needs of PTO Executive Board and committees, including flyers, posters, and banners. Manage the school’s “Spirit Store.” Serve as liaison between the PTO and the school’s social media team. Community Engagement: Establish and maintain relationships with external organizations and partners. Maintain a list of school and PTO partners. Coordinate outreach/advocacy to city organizations/agencies. Maintain a list of current issues. Coordinate Miner’s participation in community-sponsored events. Serve as Miner Representative to Capitol Hill Public Schools Parent Organization and attend monthly meetings (Committee chair only). |
Family Engagement & Events: Plan, coordinate, promote, and implement major and minor events and activities to facilitate and increase family engagement at the school.
Family Support: Plan, coordinate, promote, and implement events, drives, and activities to meet critical needs of Miner families. Recruit volunteers and donations for Family Support activities. Work closely with the school’s social workers. Appreciation & Recognition: Plan, coordinate, promote, and implement and activities to show appreciation to teachers, staff, administrators, students, and parents. Recruit volunteers and donations for appreciations events. Organize gestures of appreciation to donors, sponsors, grantors, partners, etc. Facilities & Grounds: Maintain a list of all needed repairs and upgrades to school facilities/grounds.. Work with the Community Engagement Committee to advocate to government organizations. Identify potential sponsors for funding. Identify potential vendors to implement specific needs. Maintain a list of all PTO-owned property and manage storage and use of PTO property (i.e. “Property Custodian”). Serve as liaison between the PTO and the school’s Operations Manager. |
Additional Committee Notes:
- Specific committees are not formally called out in the PTO bylaws, nor is their administration, other than to be overseen by the VP
- Committees are self-organizing and membership is open to anyone interested any time during the year
- Members may join or switch committees as their interests and the PTO’s needs change over the course of the year.
- Committees are encouraged (but not required) to elect a chairperson(s) to become a formal part of the PTO “Leadership Team” along with the Executive Board
- New committees may be established if needed, or unnecessary committees disbanded during the school year by vote of PTO membership
- Download committee description document.